GeoData users/groups

GeoData has user groups to control access to catalog entries. For example, groups include:

  • Registered Users: Everyone who has a GeoData userid and password.

  • All: Anybody who can access the GeoData public website.

  • Org Unit Data Managers: All Org Unit metadata managers’ user accounts should have access to this group to create, edit, or delete metadata. If metadata/template/reusable components are going to be shared across Org Unit area of responsibility, we recommended assigning them to this group.

  • Your particular Org Unit group(s): Your particular Org Unit group is intended to be used for grouping records from their area of responsibility. We recommend metadata records created for your area of responsibility be assigned to your Org Unit group.

Transfer Ownership and Change Group

Note

This section was written for the LTAR network of research sites. Each site had a data manager responsible for creating catalog records for their location. Since this was the group in the pilot test of GeoData moving those metadata records between sites and the GeoData team was frequently done. This may not be necessary in normal production usage of GeoData .

If a data manager wants to “claim” metadata records written by NAL curators or another representative, follow these steps:

If you already know what record(s) you want to transfer and have them grouped, skip to step 5.

  1. Log into GeoData and go to the + Contribute tab.

transfer ownership 1

  1. In the facet section on the left side of the display, select facets to filter records - for instance, choosing “LTAR Data Managers” under Groups will only display records within that group.

transfer ownership 2

  1. Browse the records and identify those that belongs to your site or group. You can “claim” records by transferring them to your site group.

transfer ownership 3

  1. Look at title of record entries and read the abstracts by hovering cursor on title to help identify your records.

If you can’t identify your records by looking at title and abstract, you may skip step 5-7.

  1. Check off the box to the left of each record you wish to claim. You will see the total number of records selected at the top-left corner of the record list.

After finishing up actions on selected records, be sure to unselect them before starting actions on the next batch. Click on the dropdown next to the selected record number and choose “None”.

transfer ownership 4

  1. Click on Selected to reveal a dropdown menu and select Transfer Ownership.

transfer ownership 5

  1. Find your own Group and select your name. By following the screenshot below, records selected from previous steps will be transferred to Nicole Kaplan and moved to “LTAR_Central_Plains” group.

transfer ownership 6

  1. If you need to view detailed contents of a record to determine if this record belongs to your site, click on title of the record entry in Contribute to view more complete metadata.

  2. Click the Manage record button (has a gear icon) on the top right corner below the navigation bar to perform ownership transfer.

transfer ownership 7

  1. Find your own Group and select your name. By following the screenshot below, records selected from previous steps will be transferred to Nicole Kaplan and moved to “LTAR_Central_Plains” group.

transfer ownership 8